13/08/21 ApprovedPublicMinutes

APPROVED MINUTES OF THE RESOURCES COM­MIT­TEE MEET­ING of

THE CAIRNGORMS NATION­AL PARK AUTHOR­ITY held via Lifes­ize Video Con­fer­en­cing on 13^th August 2021 at 10.30am

PRESENT

Deirdre Fal­con­er (Chair) Car­o­lyn Cad­dick Pippa Hadley

lan McLar­en Derek Ross

In Attend­ance: Dav­id Camer­on, Dir­ect­or of Cor­por­ate Ser­vices, CNPA Kate Christie, Head of Organ­isa­tion­al Devel­op­ment, CNPA Lynn Ander­son, Minute Clerk, CNPA

Apo­lo­gies:

Geva Black­ett Grant Moir, CEO, CNPA Xan­der McDade Danie Ral­ph, Fin­ance Man­ager, CNPA

Wel­come and Apologies

1. The Chair wel­comed every­one to the first meet­ing of the Resources Committee.

Declar­a­tion of Interests

1. There were no interests declared.

Elec­tion of Com­mit­tee Vice-Chair (Oral)

1. Dav­id Camer­on, Dir­ect­or of Cor­por­ate Ser­vices, invited nom­in­a­tions to the pos­i­tion of Audit & Risk Com­mit­tee Vice-Chair.

2. Car­o­lyn Cad­dick was nom­in­ated by Deirdre Fal­con­er and this was seconded by lan McLaren.

3. As there were no oth­er nom­in­a­tions, Car­o­lyn Cad­dick was elec­ted as Resources Com­mit­tee Vice-Chair with imme­di­ate effect, for a peri­od of 3 years.

Terms of Ref­er­ence (Paper 1)

1. Dav­id Camer­on intro­duced the paper which presents the Terms of Ref­er­ence for all Com­mit­tees of the Board.

2. The Resources Com­mit­tee dis­cussed the paper and made the fol­low­ing com­ments and observations:

a) A mem­ber was happy to sup­port but sug­ges­ted that this might be the oppor­tun­ity to explore the details under­neath the paper and the com­mit­tee should review the terms of ref­er­ence in a year in case they need amended.

b) Dav­id Camer­on, Dir­ect­or of Cor­por­ate Ser­vices explained that the inten­tion is for this com­mit­tee to report annu­ally to the Board. Any tweaks or amend­ments to the terms of ref­er­ence should be fed into the annu­al report at the end of the first year.

c) A mem­ber noted that the Health & Safety Com­mit­tee and Staff Con­sultat­ive For­um meet­ing minutes formed papers that went to the Staff­ing and Recruit­ment Com­mit­tee pre­vi­ously as stand­ing items but wondered wheth­er the Equal­it­ies and Diversity items should feed into this com­mit­tee or wheth­er this would sit bet­ter with­in Governance?

d) Kate Christie, Head of Organ­isa­tion­al Devel­op­ment explained the Equal­ity Main­stream­ing Report is pro­duced every 2 years and is pub­lished on the CNPA web­site. The HoOD sug­ges­ted that this report should go to the full board and in addi­tion an annu­al Equal­ity Out­come update report should go to this com­mit­tee, togeth­er with the annu­al Gender Pay Audit. The HoOD sug­ges­ted this would be use­ful in terms of mak­ing sure we are keep­ing up to date with regards deliv­er­ing our equal­it­ies out­comes before the pro­duc­tion of the 2 year report. In addi­tion she sug­ges­ted that the 2 year Equal­ity Main­stream­ing Report should go to this com­mit­tee for final review before tak­ing it to the full Board. A mem­ber men­tioned that bring­ing an annu­al equal­it­ies out­come update report to this com­mit­tee would help ensure that we are ful­filling our oblig­a­tions These sug­ges­tions were agreed by Committee

f) A mem­ber men­tioned that tra­di­tion­ally 2 Board Mem­bers from the Staff­ing & Recruit­ment Com­mit­tee atten­ded the Staff Con­sultat­ive For­um (SCF) meet­ings. Cur­rently, one of those mem­bers was not part of this new Resources Com­mit­tee and wondered wheth­er a mem­ber of this com­mit­tee should take their place. The Dir­ect­or of Cor­por­ate Ser­vices con­firmed this would be help­ful, giv­en align­ment of this com­mit­tee with staff­ing mat­ters dis­cussed at the SCF. There was also dis­cus­sion about hav­ing an annu­al rolling changeover of Resources Com­mit­tee mem­bers on the SCF, but that one of the mem­bers should be the chair of this committee

1. The Resources Committee:

   a) Con­sidered the terms of ref­er­ence for the Resources Com­mit­tee and dis­cussed the work of the Com­mit­tee for the year ahead. b) Agreed what the Com­mit­tee might find use­ful to aid them.

2. Action Points Arising:

   i. Equal­it­ies Out­come report and Gender Pay Audit to be pro­duced annu­ally for the Resources Com­mit­tee ii. Chair of the Equal­ity Pan­el to be invited to the Resources Com­mit­tee Meet­ing when the report is on the agenda for dis­cus­sion iii. Bien­ni­al Equal­ity Main­stream­ing Report to be presen­ted to full board, once signed off by Resources Com­mit­tee. iv. Deirdre Fal­con­er to replace Wil­lie McK­enna as board rep­res­ent­at­ive on SCF.

Sched­ule of Busi­ness for the Year Ahead (Oral)

1. The Dir­ect­or of Cor­por­ate Ser­vices intro­duced this item which provided an over­view on the busi­ness of the Resources Com­mit­tee at each meeting.

2. The Resources Com­mit­tee made the fol­low­ing com­ments and observations:

   a) A mem­ber asked wheth­er updates on Cov­id Recov­ery would be fed into this com­mit­tee? The Dir­ect­or of Cor­por­ate Ser­vices explained that Cov­id Recov­ery as part of the busi­ness con­tinu­ity report­ing is tabled at the Audit and Risk com­mit­tee. All board mem­bers should have an aware­ness of those papers. b) A mem­ber com­men­ted that this com­mit­tee would have sight of con­trac­tu­al changes to HR or Fin­ance policy any­way through its involve­ment in SCF, and sight of SCF minutes. c) The HoOD asked mem­bers to con­sider how the minutes for the Resources Com­mit­tee should be pro­duced giv­en that some of the dis­cus­sion will be con­fid­en­tial. The minutes of the Fin­ance Com­mit­tee were pub­lished on the web­site, how­ever staff­ing and recruit­ment were not. In dis­cus­sion it was con­sidered that agen­das and minutes would be split where neces­sary between pub­lic and con­fid­en­tial sec­tions. d) The Chair asked wheth­er it might be pos­sible to meet 3 weeks pri­or to the next meet­ing with the Dir­ect­or of Cor­por­ate Ser­vices and HoOD to set agenda and agree papers. The Dir­ect­or of Cor­por­ate Ser­vices explained that it would be pos­sible to have a skel­et­on set of papers for review which can be used in terms of man­aging the meet­ing how­ever any dis­cus­sion on the con­tent of the papers would need to take place at the meet­ing itself. Officers are respons­ible for final­ising papers to meet­ings as the pro­fes­sion­al advisors to Board and the authors of the papers. There is an oppor­tun­ity for mem­bers to input into the agenda as this will be set by the Chair if they wish to see some­thing spe­cific­ally on there.

3. The Resources Com­mit­tee agreed the sched­ule of Busi­ness for the year ahead.

4. Action Points arising:

   i. The Dir­ect­or of Cor­por­ate Ser­vices to cir­cu­late to mem­bers the anti­cip­ated sched­ule of work for the year. ii. Mem­bers agreed that there should be one set of minutes only with any­thing con­fid­en­tial redac­ted before being pub­lished. iii. Mem­bers agreed that papers for the Resources Com­mit­tee should be col­our coded to ensure mem­bers are com­pletely clear on what papers are confidential.

AOCB

1. There were no items raised.

Date of Next Meeting

1. The next sched­uled Resources Com­mit­tee meet­ing will take place on Fri­day 29^th Octo­ber 2021.

2. The meet­ing fin­ished at 11.17 hours.