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211029_PerformanceCttee Paper 5 Annex 1_HeritageHorizons

CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper 5 ANNEX I 29/10/21

Her­it­age Hori­zons: Cairngorms 2030

People and Nature Thriv­ing Together

Pro­gramme Governance

  1. Pro­gramme structure
  2. Escal­a­tion matrix
  3. Pro­gramme Board: Terms of Reference
  4. Pro­gramme Man­age­ment Group: Terms of Reference
  5. Advis­ory Pan­el: Terms of Reference
  6. Theme Leads: Terms of Reference
  7. Theme Team: Terms of Reference

Taing dhan A’ Mhaoin-Dual­chais CAIRNGORMS Made pos­sible with Her­it­age Fund NATION­AL PARK AUTHOR­ITY A’ GHDAR­RAS PAIR NAUS­EANTA A Cairngorms, NATION­AL PARK Pàirc Nàiseanta a’ Mhon­aidh Ruaidh

Her­it­age Hori­zons Governance

Her­it­age Hori­zons Pro­gramme Board reports on a quarterly basis to the CNPA Per­form­ance Com­mit­tee and annu­ally to the full Board. It will also report as required to the Audit & Risk Committee

Her­it­age Hori­zons Pro­gramme Board (meet­ing quarterly)

  • Grant Moir, CEO, CNPA
  • Dav­id Camer­on, Dir­ect­or Lead, Deputy CEO, CNPA
  • Car­o­lyn Cad­dick, Deputy Con­ven­or, CNPA Board
  • Pro­ject Fund­ing Partners
  • Sup­por­ted by Head of Her­it­age Hori­zons and Pro­ject Team

Pro­gramme Man­age­ment Group (meet­ing monthly)

  • Grant Moir, CEO, CNPA
  • Dav­id Camer­on, Dir­ect­or Lead, Deputy CEO, CNPA
  • Mur­ray Fer­guson, Dir­ect­or of People and Place
  • Pete May­hew, Dir­ect­or of Nature and Cli­mate Change
  • Dav­id Clyne, Head of Her­it­age Horizons
  • Pro­gramme Deliv­ery Officer
  • Open invite for NLHF to attend

Pro­ject Theme Leads (meet­ing monthly)

  • Head of Her­it­age Horizons
  • Theme Leads
  • Pro­ject Leads as required
  • Pro­ject Part­ners as required

Pro­ject Theme Teams (meet­ing weekly)

  • Theme Lead
  • Pro­ject Leads

Pro­ject Advis­ory Pan­el (meet­ing 2 – 3 times pa)

  • Grant Moir, CEO, CNPA
  • Car­o­lyn Cad­dick, CNPA Board
  • Jess Bard­well, Cairngorms Youth Action Team
  • Pammy Johal, CEO, Backbone
  • Prof Dav­id Reay – Edin­burgh Uni­ver­sity, Dir­ect­or Climate-XChange
  • Ham­ish Trench — CEO Scot­tish Land Commission
  • Dr Gemma Bone-Dodds, Dir­ect­or, Well­being Eco­nomy Alli­ance & SNIPS
  • Shar­on Ham­mill, Region­al Plan­ning Lead (North), Scot­tish Ambu­lance Service
  • Louise Mac­don­ald – CEO, IoD
  • Kirsten Urquhart – CEO, YoungScot
  • Mark Tate — CEO, Cairngorms Busi­ness Partnership
  • Richard Gled­son — Bal­mor­al Estate
  • Deborah Long – CEO, Scot­tish Envir­on­ment Link
  • Kar­en Der­rick, CEO Vol­un­tary Action Badenoch and Strathspey
  • John Laud­er — Deputy CEO Sus­trans Scotland

Her­it­age Hori­zons Gov­ernance: Cairngorms NPA and Pro­gramme Board Report­ing and Influencing

Struc­tures

CNPA Board
CNPA Deliv­ery Assur­ance Committee
CNPA Audit & Risk Committee
Her­it­age Hori­zons Pro­gramme Board
Her­it­age Hori­zons Pro­gramme Man­age­ment Group
Her­it­age Hori­zons Pro­ject Team
CNPA Equal­it­ies Forum
HH Pro­gramme Advis­ory Panel
CNPA Man­age­ment Team
Key: Sol­id lines = report­ing / decision mak­ing Dot­ted line = sup­port and advis­ory reporting 

PEOPLE Indi­vidu­al pro­ject Team
POWER Indi­vidu­al pro­ject Team
PLACE Indi­vidu­al pro­ject Teams x3

Indi­vidu­al Pro­ject Teams

PEOPLE

la. Well­being Eco­nomy Ib. Pub­lic health and the out­doors Ic. Demen­tia Activ­ity Resource Centre 2a. Cli­mate learn­ing and edu­ca­tion 2b. Out­reach and engage­ment pro­gramme: 2c. Com­munity Arts and Cul­ture programme

POWER

3a. Cli­mate con­scious com­munit­ies: 3b. Cit­izens’ Assembly / Jury 3c. Com­munity Man­aged Grant Scheme 4a. Region­al Land Use Part­ner­ship & Land Rights and Responsibilities

PLACE – Nature Based Solu­tions (Land Management)

4b. Green Invest­ment Plan 5.a Wood­land Expan­sion 5b. Peat­land res­tor­a­tion 5d. Deer management

PLACE – Nature Based Solu­tions (Con­ser­va­tion)

5c. Cli­mate Resi­li­ent Catch­ments 5e. Cairngorms Future Farm­ing 5f. Land­scape and communities

PLACE — Transport

6a. E‑bike net­work 6b. Glen­more Trans­port Plan 6c. Act­ive Travel in Badenoch and Strath­spey 6d. Sus­tain­able Trans­port in Deeside & Angus 6e. Sus­tain­able Trans­port in High­land Perth­shire 6f. Act­ive Aviemore

KNOW­LEDGE EXCHANGE AND COMMUNICATIONS

These pro­jects will be accom­pan­ied and under­pinned by a com­pre­hens­ive and inclus­ive com­mu­nic­a­tions plan and an innov­at­ive research/​knowledge exchange pro­gramme mon­it­or­ing, eval­u­at­ing, and shar­ing les­sons both dur­ing the pro­ject and after.

Her­it­age Hori­zons: Cairngorms 2030 Escal­a­tion matrix

CNPA Perf Com­mit­tee — Changes to agreed CNPA resourcing Pro­gramme Board Deliv­ery Part­ners = NLHF sign off — Main pro­gramme over­sight func­tion (inc extern­al fun­ders) Changes to agreed pro­gramme deliv­ery and fund­ing Man­age­ment Group CNPA Dir­ect­or Level = CEO sign off — Gov­ernance risks – deliv­ery, part­ner­ships and budgets Theme Leads CNPA Head of Ser­vice level, with Pro­gramme Man­ager or Dep CEO sign off. — Changes to work-streams which impact oth­er depend­en­cies or budgets Pro­ject Leads Policy Officer level = decisions with­in agreed pro­ject plans — Deliv­ery of agreed work-stream activ­it­ies and budgets

CAIRNGORMS NATION­AL PARK AUTHOR­ITY ÚGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH

Her­it­age Hori­zons: Cairngorms 2030

Pro­gramme Board Terms of Reference

Remit

To lead the part­ner­ship engaged in the deliv­ery of the Cairngorms Nation­al Park Author­ity (CNPA) Cairngorms 2030: People and Nature Thriv­ing Togeth­er Nation­al Lot­tery Her­it­age Pro­gramme, con­trib­ut­ing to the gov­ernance of the pro­gramme by provid­ing a clear focus on deliv­ery of pro­gramme out­comes and scru­tiny of pro­gramme deliv­ery and for­ward plans.

Pri­or­it­ies

The Pro­gramme Board will focus on the fol­low­ing priorities:

  1. To cham­pi­on and ensure the part­ner­ship rep­res­ent­at­ives engaged in the pro­gramme act­ively con­trib­ute to the design and suc­cess­ful deliv­ery of the Programme.
  2. To ensure the out­comes and leg­acy impacts of the Pro­gramme are effect­ively planned for; effi­ciently imple­men­ted; and secured with­in budget resources available.
  3. To ensure part­ners, includ­ing the Nation­al Lot­tery Her­it­age Fund, secure their expec­ted bene­fits from Pro­gramme delivery.

Approach to Engagement

  1. Short, decision focused Board meet­ings: com­mit­ted to 1.5 hrs every 3 months
  2. Paper­work only when required, with an emphas­is on exec­ut­ive sum­mary level detail
  3. Push sup­port through teams, provid­ing access to resources or people when requested
  4. Help us to change or chal­lenge pro­cesses, and unblock issues
  5. Min­im­ise changes to scope, ensur­ing we keep the brief focused and clear
  6. Look for pro­gress and respons­ive­ness from the pro­ject team, par­tic­u­larly with regards to pro­ject scal­ing; if you don’t see it then query
  7. Agree, mon­it­or and review risks and benefits

Gov­ernance and Administration

  1. The Board will meet every 3 months and take decisions by cor­res­pond­ence if required
  2. Fre­quency of meet­ings will be reviewed peri­od­ic­ally to ensure meet­ings are a valu­able use of all attendee’s time

CAIRNGORMS NATION­AL PARK AUTHOR­ITY ÚGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH

Pro­gramme Board Members

NamePosition/​Organisation
Grant Moir (Chair)CNPA CEO
Dav­id CameronCNPA Dir­ect­or of Cor­por­ate Ser­vices and Deputy CEO
Car­o­lyn CaddickDeputy Con­ven­or, CNPA Board
Tom Ingrey-CounterSeni­or Invest­ment Man­ager, NLHF
Kar­en McGregorScot­land Dir­ect­or, Sus­trans Scotland
Graeme PrestRegion­al Man­ager, Forestry and Land Scotland
Chris Don­aldOper­a­tions Man­ager, Nature Scot
Emma CooperHead of Land Rights & Respons­ib­il­it­ies, Scot­tish Land Commission
James GibbsArea Man­ager, HIE
John RisbyCon­ser­vat­or, High­lands & Islands, Scot­tish Forestry
Kate Lack­ieExec­ut­ive Chief Officer (Per­form­ance and Gov­ernance), The High­land Council
Paul MacariHead of Eco­nomy and Place, Aber­deen­shire Council
Tim Allis­onDir­ect­or of Pub­lic Health and Policy, NHS Highland

Offi­cials In Support

Official’s attend­ance will vary depend­ent on sub­ject mat­ter expert­ise requirements.

NamePosition/​Organisation
Dav­id ClyneCNPA Head of Her­it­age Horizons
Lynn Ander­sonCNPA Pro­gramme Deliv­ery Officer
Theme and Pro­ject Leads as required

CAIRNGORMS NATION­AL PARK AUTHOR­ITY UGH­DAR­RAS PAIRC NAISEANTA A’ Her­it­age Hori­zons: Cairngorms 2030 Pro­ject Man­age­ment Group: Terms of Reference

DUR­A­TION 1.5 for each FRE­QUENCY Monthly ATTENDEES Pro­gramme Man­age­ment Group

  1. CNPA CEO (Chair)
  2. CNPA Dir­ect­or of Cor­por­ate Services
  3. CNPA Dir­ect­or of Plan­ning and Place
  4. CNPA Dir­ect­or of Con­ser­va­tion and Cli­mate Change
  5. CNPA Head of Her­it­age Horizons
  6. CNPA Pro­ject Deliv­ery Officer (sec­ret­ari­ate)

CORE AGENDA

  1. Minutes of last meet­ing, out­stand­ing actions
  2. Review of High­light Reports – Level 0 Milestones
  3. Review of risks & issues
  4. Addi­tion­al papers reviewed as required
  5. Review of agenda for Pro­gramme Board
  6. AOB

INPUTS

  1. Pre­vi­ous Minutes, out­stand­ing actions
  2. High­light Reports
  3. RAID — risks/​issues

OUT­PUTS

  1. Minutes of meet­ing, new actions
  2. Updated RAID Log
  3. Updated High­light Report

PUR­POSE To provide a for­um for: MHON­AIDH RUAIDH

  1. Guid­ance and decision-mak­ing, in line with escal­a­tion and tol­er­ance guidelines
  2. Focused dis­cus­sions for the upcom­ing Pro­gramme Board

OBJECT­IVES

  1. Review of Pro­gramme pro­gress via High­light Reports and addi­tion­al papers as appropriate
  2. Decisions approved or pro­cess for escal­a­tion agreed
  3. Change requests approved or pro­cess for escal­a­tion agreed
  4. Review of new and exist­ing risks/​issues risks and issues
  5. Stra­tegic advice provided as required
  6. Review and approv­al of sig­ni­fic­ant Pro­gramme decisions pri­or to Pro­gramme Board

REQUIRE­MENTS FROM ATTENDEES

  1. Have com­pleted required out­stand­ing actions pri­or to Pro­ject Board
  2. Provide Work­stream updates at the Board as per agenda
  3. Provide appro­pri­ate scru­tiny and con­struct­ive chal­lenge to the items presen­ted to the Board
  4. Appoint a fully empowered rep­res­ent­at­ive to attend the meet­ing if unable to attend

CAIRNGORMS NATION­AL PARK AUTHOR­ITY ÚGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH

Her­it­age Hori­zons: Cairngorms 2030

Advis­ory Pan­el Terms of Reference

Remit

To provide advice and guid­ance to the man­age­ment and gov­ernance of the Cairngorms Nation­al Park Author­ity (CNPA) Cairngorms 2030: People and Nature Thriv­ing Togeth­er Nation­al Lot­tery Her­it­age Hori­zons Fund stage 2 applic­a­tion, and to ensure that avail­able know­ledge and insights in this area are incor­por­ated into decision making.

Pri­or­it­ies

The Advis­ory Group will focus on the fol­low­ing priorities:

  1. Sup­port­ing and chal­len­ging the devel­op­ment of an NLHF stage 2 applic­a­tion by June 2023
  2. Increas­ing the col­lab­or­a­tion between pub­lic, private and third sec­tors to deliv­er Scot­land net zero targets
  3. Ensur­ing the applic­a­tion deliv­ers at pace on its aims whilst devel­op­ing a leg­acy that helps deliv­er net zero
  4. Sup­port­ing best prac­tice from oth­er sec­tors to inform accel­er­at­ing trans­ition to net zero
  5. Encour­aging the use of sub­ject mat­ter expert­ise to solve prob­lems faced in the deliv­ery of the project
  6. Ensur­ing align­ment to wider policy and policy thinking.

Approach to Engagement

  1. Short, focused VC group meet­ings: com­mit­ted to I hour
  2. Paper­work only when required, with an emphas­is on sum­mary level detail
  3. Push sup­port through teams, provid­ing access to resources or people when requested
  4. Min­im­ise changes to scope, ensur­ing we keep the brief focused and clear
  5. Look for pro­gress and respons­ive­ness from the pro­ject team, par­tic­u­larly with regards to pro­ject scal­ing: if you don’t see it then query
  6. Empower the pro­ject team to make decisions at appro­pri­ate level to main­tain deliv­ery agil­ity and speed

Gov­ernance and Administration

  1. The group (or indi­vidu­als) will meet 3 times per year and take decisions by cor­res­pond­ence if required
  2. Fre­quency of meet­ings will be reviewed peri­od­ic­ally to ensure meet­ings are a valu­able use of all attendee’s time

CAIRNGORMS NATION­AL PARK AUTHOR­ITY ÚGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH

Advis­ory Pan­el Members

NamePosition/​OrganisationRole on Board
Shar­on HammellScot­tish Ambu­lance Ser­vice Region­al Lead Plan­ning Lead (North)Devel­op­ing out­door focused health and well­being part­ner­ships with the NHS
Kirsten UrquhartYoung Scot CEOEnga­ging and inspir­ing young people aged 11 – 26 in Scot­land to become informed, incentiv­ised and act­ive cli­mate champions.
Louise Mac­don­aldInsti­tute of Dir­ect­ors Scot­land CEOTo rep­res­ent busi­ness lead­ers nationwide.
Pammy JohalOper­a­tions DirectorEnga­ging mar­gin­al­ised and excluded com­munit­ies with nature and cli­mate change
John Laud­erSus­trans Deputy CEOTo provide advice, sup­port and fund­ing that makes it easi­er for people to walk and cycle for every­day journeys.
Kar­en DerekVol­un­tary Action Badenoch & Strath­spey Chief OfficerRep­res­ent­ing the people and com­munit­ies in the Cairngorms Nation­al Park
Richard Gled­sonBal­mor­al Estate FactorLand man­age­ment advisor
Dav­id ReayEdin­burgh Uni­ver­sity Pro­fess­or of Car­bon Man­age­ment & EducationDevel­op­ing net zero car­bon man­age­ment and edu­ca­tion strategies, policies and projects
Mark TateCairngorms Busi­ness Part­ner­ship CEODevel­op­ing and pro­mot­ing cli­mate resi­li­ent busi­nesses across the Cairngorms Nation­al Park
Deborah LongScot­tish Envir­on­ment Link CEODevel­op­ing an envir­on­ment­ally sus­tain­able society
Ham­ish TrenchScot­tish Land Com­mis­sion CEOTo improve the pro­ductiv­ity, diversity and account­ab­il­ity of the way Scotland’s land is owned and used.

CAIRNGORMS NATION­AL PARK AUTHOR­ITY ÚGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH

Offi­cials In Support

Official’s attend­ance will vary depend­ent on sub­ject mat­ter expert­ise requirements.

NamePosition/​Organisation
Grant Moir (Chair)CNPA CEO
Dav­id CameronCNPA Dir­ect­or of Cor­por­ate Ser­vices and Deputy CEO
Dav­id ClyneCNPA Head of Her­it­age Horizons
Lynn Ander­sonCNPA Pro­gramme Deliv­ery Officer
Theme and Pro­ject leads as required

CAIRNGORMS NATION­AL PARK AUTHOR­ITY UGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH Her­it­age Hori­zons: Cairngorms 2030 Monthly Pro­ject Theme Meet­ing: Terms of Reference

TIME I Hour FRE­QUENCY Monthly ATTENDEES

  1. Chair — Theme Lead
  2. Head of Her­it­age Horizons
  3. Pro­gramme Deliv­ery Officer (sec­ret­ari­ate)
  4. Theme Pro­ject leads

AGENDA

  1. Out­stand­ing Actions
  2. High­light Report review:
    • Pro­gress updates, depend­en­cies, blockers
    • Decisions for escalation
    • Change requests
  3. Risk and Issues review
  4. AOB

INPUTS

  1. Updated High­light Reports (Theme Lead)
  2. Work­stream Plan (Theme Lead)
  3. RAID — Action Log, Risk and Issues (Theme Lead)

OUT­PUTS

  1. Note of new actions arising from meet­ing cap­tured (Sec­ret­ari­at)
  2. Revi­sions to High­light Report (Theme Lead)
  3. Revi­sions to RAID — Actions, Risks & Issues (Theme Lead)

PUR­POSE To provide a for­um for dis­cus­sion on;

  1. Oper­a­tion­al mat­ters spe­cif­ic to the Theme, and to give focus to any threats facing its day-to-day operation
  2. Work­stream progress

OBJECT­IVES

  1. Review and mon­it­or pro­gress on actions owned by Theme
  2. Review and mon­it­or pro­gress on Theme work­stream deliv­er­ables; ensur­ing the plan for the com­ing peri­od is under­stood and recorded
  3. Review new and exist­ing risks and issues
  4. Dis­cuss decisions required and agree escal­a­tion route if appropriate
  5. Dis­cuss any change requests and agree approv­al route if appropriate

REQUIRE­MENTS FROM ATTENDEES

  1. Update High­light Report Level I and 0 mile­stones, dates, com­ments, and RAGs pri­or to meeting
  2. Update Actions, Risks & Issues on RAID pri­or to meeting
  3. Raise any new risks, issues, and decisions for discussion

Her­it­age Hori­zons: Cairngorms 2030 Weekly Theme Team Meeting

TIME I hour FRE­QUENCY Weekly

ATTENDEES

  1. Chair — Theme Lead
  2. Pro­ject leads

AGENDA

  1. Update on stra­tegic discussions
  2. Update on out­stand­ing actions
  3. Gov­ernance report­ing pre­par­a­tion progress
  4. Work­stream updates by excep­tion – focus on any escal­a­tions / decisions needed
  5. AOB

INPUTS

  1. RAID – Action Log

OUT­PUTS

  1. Actions updated on RAID log PUR­POSE CAIRNGORMS NATION­AL PARK AUTHOR­ITY UGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH

  2. Provide an oppor­tun­ity for key Pro­gramme updates to be com­mu­nic­ated amongst the team

  3. Update and pro­gress review of out­stand­ing actions

OBJECT­IVES

  1. Provide a reg­u­lar over­view of Pro­gramme activity
  2. Review actions to ensure timely pro­gress is made towards completion

REQUIRE­MENTS FROM ATTENDEES

  1. Provide verbal work­stream updates by excep­tion on any escal­a­tions / decisions needed
  2. High­light inform­a­tion relat­ing to actions which require cla­ri­fic­a­tion or fur­ther detail
  3. Con­trib­ute inform­a­tion which may sup­port col­leagues pro­gress with actions

Her­it­age Hori­zons: Cairngorms 2030 Weekly Theme Team Meeting

Theme team meetings

  1. People – Olly and Al and pro­ject leads.
  2. Power — Gav and pro­ject leads.
  3. Place — Trans­port – Pete Crane and pro­ject leads.
  4. Place — NBS (Head of Con­ser­va­tion Team) and pro­ject leads.
  5. Place — NBS (Head of Land Man­age­ment Team) and pro­ject leads. CAIRNGORMS NATION­AL PARK AUTHOR­ITY UGH­DAR­RAS PAIRC NAISEANTA A’ MHON­AIDH RUAIDH
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