220211PerformanceCtteePaper1AAHHProgBoardUpdate2
CAIRNGORMS NATIONAL PARK AUTHORITY Performance Committee Paper | 11/02/22
CAIRNGORMS NATIONAL PARK AUTHORITY PERFORMANCE COMMITTEE
FOR INFORMATION
Title: HERITAGE HORIZONS PROJECT UPDATE
Prepared by: DAVID CLYNE, HEAD OF HERITAGE HORIZONS
Purpose This paper presents the latest delivery update on the Heritage Horizons: Cairngorms 2030 Programme and the planned development work to end April 2022.
Strategic Background
- CNPA was successful in its bid to the National Lottery Heritage Fund (NLHF): Heritage Horizons.
The CNPA Cairngorms 2030: People and Nature Thriving Together Programme was awarded £1.7 million from NLHF to complete the development phase from 7th July 2021 — 7th July 2023. The total development phase budget is £3.8 million.
The development phase consists of a programme of works to engage, empower, and inspire residents, businesses, and visitors to tackle the joint climate, nature, and public health emergencies. It will add detail to the stage I NLHF project proposals, provide more accurate costs and develop the knowledge exchange programme.
The development phase will focus on delivering action research type activities so that evidence-based plans can be created for the 5‑year delivery phase.
A stage 2 NLHF funding application will be submitted by end June 2023.
Performance Overview: Delivery Against Strategic Expectations
Advisory Panel meetings held on 23rd November 2021 and 20th January 2022.
Programme Board meetings held on 19th November 2021 and 3rd February 2022
Project plans drafted and submitted to NLHF for review.
Consultancy tenders drafted and submitted to NLHF for review.
Recruitment phase completed except for Alzheimer Scotland posts (x2).
Communications and Engagement Methodology drafted and submitted to NLHF.
Risk plan completed.
Programme delivering to projected timeline.
Performance Overview: Risks Under Management
Governance: weekly project team meetings are underway.
Cash flow: No issues.
Procurement: a) Consultancy drafts under review by NLHF b) CNPA legal advisors have reviewed consultancy draft and are preparing award
contract templates.c) Heritage Advisor appointed. Rob Robinson won the open tender.
Project Management: The Heritage Horizons Programme Theme Leads have been appointed as below:
| Theme | Theme Lead | Projects |
|---|---|---|
| Wellbeing Economy | ||
| Public health and the outdoors | ||
| People | Olly Davies Head of Communications | Dementia Activity Resource Centre |
| Climate learning and education | ||
| Outreach and engagement programme | ||
| Community Arts and Culture programme | ||
| Climate conscious communities | ||
| Citizens’ Assembly / Jury | ||
| Power | Gavin Miles Head of Planning | Community Managed Grant Scheme |
| Regional Land Use Partnership & Land Rights and Responsibilities | ||
| Green Investment Plan | ||
| Woodland expansion | ||
| Place | Colin McLean Head of Land Management | Peatland restoration |
| Deer management | ||
| Sarah Henshall Head of Conservation | Climate Resilient Catchments | |
| Cairngorms Future Farming | ||
| Landscape and communities | ||
| E‑bike network | ||
| Glenmore Transport Plan | ||
| Pete Crane Head of Visitor Services | Active Travel in Badenoch and Strathspey | |
| Sustainable Transport in Deeside & Angus | ||
| Sustainable Transport in Highland Perthshire | ||
| Active Aviemore | ||
| Strategic Network Analysis |
- Recruitment: The recruitment process has commenced.
| Position | Internal/External | Appointed | Start date |
|---|---|---|---|
| Head of Heritage Horizons | Internal | David Clyne | 23/08/21 |
| Programme Delivery Officer | Internal | Lynn Anderson | 27/09/21 |
| Learning and Engagement Officer | Internal | Tania Alliod | 06/12/21 |
| Research and Knowledge Exchange Officer | Internal | Mike Woolvin | 10/11/21 |
| Sustainable Transport Officer | External (no internal applicants) | Anna Ronayne | 17/01/22 |
| Sustainable Transport Officer | External (no internal applicants) | Sjoerd Tel | 07/02/22 |
| Nature Based Solutions Officer | External (1 internal applicant – unsuccessful) | Moya Macdonald | 14/02/22 |
| Nature Based Solutions Officer | External (no internal applicants) | Lewis Pâté | 14/02/22 |
| Green Health Ranger | External (I internal applicant – unsuccessful) | Louise Emslie | 31/01/22 |
| Green Health Strategic Development Manager | External (NHS) | Dan Jenkins | 17/01/22 |
| Alzheimer Scotland: Activity Organiser | External (AS) | TBC | TBC |
| Alzheimer Scotland: Support Worker (p/t) | External (AS) | TBC | TBC |
- Programme delivery actions to end April 2022
| Action | Deadline |
|---|---|
| Projects commence | 10th January 2022 |
| Weekly Theme Update meetings commence | w/b 17th January 2022 |
| Click Up project management training | w/b 17th January 2022 |
| Communications and Engagement Methodology review meeting with NLHF consultant | 19th January 2022 |
| Fortnightly update meetings with NLHF consultant | Jan – April 22 |
| Procurement tenders advertised on PCS | Jan — Feb 2022 |
| Research and Knowledge Exchange Mapping | February 2022 |
| Consultants appointed | Feb – Mar 2022 |
| Budget update | 15th April 2022 |
| Advisory Panel Meeting | By end April 2022 |
| Programme Board Meeting | By end April 2022 |
| NHLF site visit to CNPA | By end April 2022 |
Significant Programme Change Requests
- Programme Team is reviewing sustainable and active travel project delivery outputs and timescales with Sustrans Scotland. Projects need to align with new Sustrans Places for Everyone stage 2 funding application timescales.
Significant Budget Adjustments
New project ‘6g: Strategic Network Analysis’ has been created from splitting one project outcome and budget (£80k) from project 6c: Active Travel in Badenoch and Strathspey.
No net change in cost.
Conclusions: Performance Overview and Matters Meriting Strategic Review
- All projects are proceeding as planned (RAG: green) except for Sustrans funded sustainable and active travel projects (RAG: amber). The team is in positive discussion with Sustrans on how best to align the consultation and design timescales between the NLHF and Sustrans Places for Everyone Funding schemes. At present the NLHF development phase timescale does not compliment the PfE funding cycle. Additionally, the Sustrans requirement for all component projects to be at the same design stage before submitting a second-round funding application (design stages 2 – 4) is a delivery risk.
A meeting was held with Sustrans on 25th January 2022 where we agreed a solution to better align the Lottery and Sustrans Places for Everyone funding timeframes and outputs. This will involve a change request back to NLHF, with the final technical design stages moved to the delivery phase. The team is now preparing the revised project plans, tender documents, and budget change requests to take this forward.
- The time taken (July – Sept 21) to provide additional programme start up information to NLHF before official permission to start was received has impacted procurement schedules. As such, the procurement phase has a higher dependency factor across projects requiring external consultancy support.
Next meeting
- The next Programme Board meeting is proposed for end April 2022
David Clyne 25th January 2022 davidclyne@cairngorms.co.uk