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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

CAIRNGORMS NATION­AL PARK AUTHOR­ITY PER­FORM­ANCE COMMITTEE

FOR INFORM­A­TION

Title: HER­IT­AGE HORI­ZONS PRO­JECT UPDATE Pre­pared by: DAV­ID CLYNE, HEAD OF HER­IT­AGE HORIZONS

Pur­pose This paper presents the QI 2022 deliv­ery update on the Her­it­age Hori­zons: Cairngorms 2030 Pro­gramme and the planned devel­op­ment work to end June 2022.

Recom­mend­a­tions The Per­form­ance Com­mit­tee is asked to review the deliv­ery updates presen­ted with this paper and con­sider: a) wheth­er the pro­grammes of activ­ity are mak­ing the expec­ted con­tri­bu­tion to the Cairngorms NPA’s agreed stra­tegic out­comes; b) wheth­er the deliv­ery updates sug­gest any stra­tegic­ally sig­ni­fic­ant impacts on the Cairngorms NPA’s agreed per­form­ance object­ives; c) wheth­er any mater­i­al impacts on the Cairngorms NPA’s stra­tegic risk man­age­ment and mit­ig­a­tion meas­ures arise from assess­ment of pro­gramme delivery.

Per­form­ance Dash­board: Pro­gramme level

Per­form­ance Meas­ure	Rat­ing	Com­ment­ary
Pro­gramme risk profile	Green	Pro­gramme being delivered with­in risk tolerances
Fin­ance: impact on Cairngorms NPA budget management	Green	No wider unplanned demands cur­rently made by pro­gramme on fin­an­cial resources.
Staffing/​Procurement	Green	Staff team in place and con­sultancy awards being made
Pro­ject exe­cu­tion stage timescales	Amber	Times­cale to meet NLHF second round applic­a­tion dead­line is tight. New theme lead struc­ture now in place to man­age risk.
Future fund­ing profile	Green	Second round fund­ing applic­a­tion struc­ture approved by NLHF.

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

Stra­tegic Background

1. CNPA was suc­cess­ful in its bid to the Nation­al Lot­tery Her­it­age Fund (NLHF): Her­it­age Horizons.

2. The CNPA Cairngorms 2030: People and Nature Thriv­ing Togeth­er Pro­gramme was awar­ded £1.7 mil­lion from NLHF to com­plete the devel­op­ment phase from 7^th July 2021 – 7^th July 2023. The total devel­op­ment phase budget is £3.8 million.

3. The devel­op­ment phase con­sists of a pro­gramme of works to engage, empower, and inspire res­id­ents, busi­nesses, and vis­it­ors to tackle the joint cli­mate, nature, and pub­lic health emer­gen­cies. It will add detail to the stage I NLHF pro­ject pro­pos­als, provide more accur­ate costs and devel­op the know­ledge exchange programme.

4. The devel­op­ment phase will focus on deliv­er­ing action research type activ­it­ies so that evid­ence-based plans can be cre­ated for the 5‑year deliv­ery phase.

5. A stage 2 NLHF fund­ing applic­a­tion will be sub­mit­ted by end June 2023.

Per­form­ance Over­view: Deliv­ery Against Stra­tegic Expectations

1. The first Cairngorms 2030 Aca­dem­ic Ref­er­ence group meet­ing was held on 22^nd March 2022.

2. NLHF staff and con­sult­ants vis­ited CNPA to learn more about Cairngorms 2030 on 27^th and 28^th May 2022.

3. Pro­gramme Advis­ory Pan­el meet­ing was held on 11^th May 2022. Present­a­tion and dis­cus­sion on Com­munity Engage­ment led by CNPAs Tania Alli­od and Alan Smith.

4. Meet­ing held with NLHF to agree the second phase fund­ing applic­a­tion struc­ture (see appendix A)

5. Aca­dem­ic Ref­er­ence Group has con­firmed its Terms of Ref­er­ence and met on 22^nd March, the focus of dis­cus­sion was the three con­sult­ant briefs to be issued via PCS in sup­port of the Research, Eval­u­ation and Know­ledge Exchange strand: a) Mon­it­or­ing and Eval­u­ation Plan for Cairngorms 2030: Respond­ing to Nature, Cli­mate and Health emergencies.

b) Review of poten­tial approaches to demon­strate pro­gress toward net zero for Cairngorms 2030

c) Review of poten­tial online evid­ence shar­ing sys­tems for Cairngorms 2030: Respond­ing to Nature, Cli­mate and Health emergencies.

1. Research report­ing require­ments for Devel­op­ment Phase con­firmed with fun­ders and require­ments mapped (see Appendix B). These are in the pro­cess of being embed­ded with­in pro­jects includ­ing test and learn, engage­ment and equal­it­ies inform­a­tion collection.

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

1. Recruit­ment phase completed.

2. Con­sultancy phase com­menced (click tender title for full details).

Tender	Dead­line	Pub­lished	Status
Devel­op an Act­ive Travel Net­work Plan for the Cairngorms Nation­al Park	26-Apr-22	18-Mar-22	Awar­ded
Act­ive travel options apprais­al, engage­ment and design development	22-Mar-22	23-Feb-22	Awar­ded
Con­sultancy for Her­it­age Hori­zons: Cairngorms 2030 (Devel­op­ment Phase) Com­munit­ies and Land­scape Change	22-Mar-22	22-Feb-22	Not awar­ded (to be re-issued as 3 lots)
Land use options in the South Deeside North Angus Deer Man­age­ment Group area	22-Mar-22	22-Feb-22	Awar­ded
HH Con­sult­ant Brief Effect­ive Com­munity Engage­ment in the Park	22-Mar-22	22-Feb-22	Awar­ded
Research, con­sult and man­age the co-design of a Cairngorms Cli­mate Learn­ing Frame­work spe­cif­ic to the Cairngorms Nation­al Park	22-Mar-22	22-Feb-22	Awar­ded
Cairngorms Future Farm­ing – Farm­ing prac­tice, optim­isa­tion plan­ning and Integ­rated Land Man­age­ment Plan (ILMP) or similar	22-Mar-22	22-Feb-22	Awar­ded
Cairngorms Future Farm­ing Pro­ject — Farm Car­bon Audit	22-Mar-22	22-Feb-22	Awar­ded
Con­sultancy: Act­ive Com­munit­ies in Badenoch & Strathspey	11-May-22	14-Apr-22	Pending

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

Tender	Dead­line	Pub­lished	Status
Mon­it­or­ing and Eval­u­ation Plan for Cairngorms 2030: Respond­ing to Nature, Cli­mate and Health emergencies.	09-May-22	08-Apr-22	Pending
Cairngorms Cli­mate Resi­li­ent Catch­ments — River South Esk Brechin Chan­nel Creation	02-May-22	06-Apr-22	Pending
River Res­tor­a­tion Detailed Design and Flood Risk Assessment	02-May-22	06-Apr-22	Pending

The pro­cure­ment pro­cess to appoint a con­sult­ant to pre­pare a Stra­tegic Land Use Plan for South Grampi­an Deer Man­age­ment Group (SDMG) closed without any bids. Des­pite 16 expres­sions of interest being made, no tenders were sub­mit­ted. The team are now approach­ing the 16 who expressed interest and see if there are obstacles that can be removed or altern­at­ive deliv­ery models.

1. Com­mu­nic­a­tions and engagement

a) Com­mu­nic­a­tions and Engage­ment map­ping work­shop was held with all HH pro­ject man­agers on 6^th April 2022. Main out­put will be a co-ordin­ated com­munity engage­ment plan from May 22 – June 2023.

b) RTPI Scot­land ​‘Scot­tish Plan­ner’ art­icle pub­lished a Cairngorms 2030 art­icle in its April 2022 edi­tion. See page 8

c) Fol­low up to the suc­cess­ful stage I Cairngorms 2030 applic­a­tion pro­mo­tion­al film has been pro­duced. Film is in post-pro­duc­tion and will be released early May 2022.

d) CNPA HH webpage re-design and con­tent has been refreshed and is due for launch early May 2022.

e) A licence for the Com­mon­place Con­sulta­tion site has been pur­chased by CNPA for on-line com­munity con­sulta­tion. The first use of the site will be with the HH Trans­port project.

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

Per­form­ance Over­view: Risks Under Management

1. Mon­it­or­ing: Risk mon­it­or­ing con­tin­ues at CNPA team, theme, and seni­or man­age­ment level.

2. Gov­ernance: Pro­gramme incep­tion stage com­plete. Six monthly gov­ernance review under­way to ensure the struc­ture best sup­ports pro­ject exe­cu­tion stage.

3. Cash flow: No issues.

4. Pro­cure­ment: Pro­cure­ment pro­ceed­ing well with con­sult­ant incep­tion meet­ings underway.

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

1. Pro­ject Man­age­ment: A review of the role of theme leads has been com­pleted to ensure the most effect­ive staff­ing struc­ture is in place for the second phase of pro­gramme deliv­ery. The theme leads for the pro­ject incep­tion stage were all CNPA Head of Ser­vice level (Band F). As we now pro­ceed to the pro­ject exe­cu­tion stage it is appro­pri­ate for team man­agers (Band E) to take on the theme lead roles. The fol­low­ing changes have been made:

Theme	Theme Lead	Pro­jects	Pro­ject Manager
People	Alan Smith Learn­ing and Engage­ment Manager	Pub­lic health and the outdoors	Dan Jen­kins (NHS Highland)
		Demen­tia Activ­ity Resource Centre	Gil­lian Coun­cil (Alzheimer Scotland)
		Cli­mate learn­ing and education	Tania Alli­od
		Effect­ive Com­munity Engage­ment and Outreach*	Tania Alli­od
		Com­munity Arts and Cul­ture programme*	Tania Alli­od
Power	Fi McIn­ally Rur­al Devel­op­ment & Com­munit­ies Manager	Well­being Eco­nomy (moved from People theme to match line man­age­ment responsibilities)	Suzzanne Crim­min (WEII)
		Cli­mate con­scious communities*	Tania Alli­od
		Cit­izens’ Assembly / Jury (deliv­ery phase only) Deliv­ery Phase Only Com­munity Man­aged Grant Scheme	Tania Alli­od Brid­get Trussell
Place	Mike Cot­tam Deer Officer	Green Invest­ment Plan	Mike Cot­tam
		Wood­land expansion	Dav­id Heatherington
		Peat­land restoration	Steph­en Corcoran
		Deer man­age­ment	Mike Cot­tam
		Region­al Land Use Part­ner­ship & Land Rights and Responsibilities	Fiona Holmes
	Matt Hawkins Con­ser­va­tion Manager	Cli­mate Resi­li­ent Catchments	Sally Mack­en­zie
		Cairngorms Future Farming	Fiona Holmes
		Land­scape and communities*	Car­oline Stanton
All	Liz Hende­r­son Infra­struc­ture Manager	E‑bike net­work	Adam Streeter Smith
		Glen­more Trans­port Plan	Sjo­erd Tell
		Act­ive Travel in Badenoch and Strathspey	Sjo­erd Tell
		Sus­tain­able Trans­port in Deeside & Angus	Anna Ronayne
		Sus­tain­able Trans­port in High­land Perthshire	Sjo­erd Tell
		Act­ive Aviemore	Anna Ronayne
	Mike Woolv­in	Stra­tegic Net­work Analysis	Helen Wilon (Sus­trans)
		Research and Know­ledge Exchange

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

*Close liais­on and agree­ment between pro­ject man­agers devel­op­ing com­munity pro­jects is required.

a) Al Smith (Learn­ing and Engage­ment Man­ager) will replace Olly Dav­ies as theme lead for People projects

b) Fi McIn­ally (Com­munit­ies Man­ager) will replace Gav­in Smith as theme lead for Power projects.

c) Mike Cot­tam (Deer Officer) replaces Colin Mclean as the theme lead for Land Man­age­ment projects

d) Math­ew Hawkins (Con­ser­va­tion Man­ager) replaces Sarah Hen­shall as theme lead for HH con­ser­va­tion projects

e) Liz Hende­r­son (Infra­struc­ture Man­ager) replaced Pete Crane (retired) as the theme lead for trans­port projects

f) Theme leads will meet with their teams weekly to mon­it­or RAID (Risks, Actions, Issues, Decisions)

g) Monthly theme lead meet­ings will be focused on report­ing and deliv­ery of the second round NLHF fund­ing applic­a­tion. Also in attend­ance: i. Dav­id Clyne, Head of HH ii. Olly Dav­ies, Head of Com­mu­nic­a­tions iii. Mike Woolv­in, Research and Know­ledge Exchange Officer iv. Rob Robin­son, Her­it­age Advisor v. Lynn Ander­son, Pro­gramme Deliv­ery Officer

1. Recruit­ment: Posts filled

Pos­i­tion	Internal/​External	Appoin­ted	Start date
Head of Her­it­age Horizons	Intern­al	Dav­id Clyne	23/08/21
Pro­gramme Deliv­ery Officer	Intern­al	Lynn Ander­son	27/09/21
Learn­ing and Engage­ment Officer	Intern­al	Tania Alli­od	06/12/21
Research and Know­ledge Exchange Officer	Intern­al	Mike Woolv­in	10/11/21
Sus­tain­able Trans­port Officer	Extern­al (no intern­al applicants)	Anna Ronayne	17/01/22
Sus­tain­able Trans­port Officer	Extern­al (no intern­al applicants)	Sjo­erd Tel	07/02/22
Nature Based Solu­tions Officer	Extern­al (I intern­al applic­ant unsuccessful)	Moya Mac­don­ald	14/02/22
Nature Based Solu­tions Officer	Extern­al (no intern­al applicants)	Lewis Pâté	14/02/22
Green Health Ranger	Extern­al	Louise Emslie	31/01/22

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

Pos­i­tion	Internal/​External	Appoin­ted	Start date
	(I intern­al applic­ant unsuccessful)

Green Health Stra­tegic Devel­op­ment Man­ager Extern­al (NHS) Dan Jen­kins 17/01/22 Alzheimer Scot­land: Activ­ity Organ­iser Extern­al (AS) TBC TBC Alzheimer Scot­land: Sup­port Work­er (p/​t) Extern­al (AS) TBC TBC

1. Pro­gramme deliv­ery actions to end June 2022

Action	When
Pro­gramme Board meeting	25th May 2022
Fort­nightly update meet­ings with NLHF consultant	Ongo­ing
Con­sult­ants appointed	Ongo­ing
Aca­dem­ic Ref­er­ence Group meeting	26th July 2022
Pro­ject execution	Ongo­ing

Sig­ni­fic­ant Pro­gramme Change Requests

1. Trans­port pro­jects re-pro­filed to meet Sus­trans Scot­land ​‘Places for Every­one’ Fund­ing and con­sulta­tion require­ments. Later stage designs (3−5) will be actioned in the deliv­ery phase.

2. Cit­izen Assembly pro­ject re-pro­filed for action in deliv­ery phase.

Sig­ni­fic­ant Budget Adjustments

1. New posts to be cre­ated – Com­mu­nic­a­tions and Engage­ment Officer and Pro­ject Sup­port Assist­ant. These new 1‑year fixed term posts have been fun­ded by CNPA (50%) and C2030 (50%) budget real­loc­a­tion from the HH Deer Man­age­ment pro­ject. These posts were advert­ised extern­ally on 25^th April 2022.

2. No net change in deliv­ery budget.

Con­clu­sions: Per­form­ance Over­view and Mat­ters Mer­it­ing Stra­tegic Review

1. The pro­gramme incep­tion stage is com­plete. The main risk for deliv­ery is now the tight times­cales asso­ci­ated with man­aging 25 com­plex pro­jects and meet­ing the NLHF second phase fund­ing applic­a­tion dead­line (end June 2023).

2. The scale of com­munity con­sulta­tion must be closely man­aged to avoid ​‘con­sulta­tion fatigue’ and con­fu­sion. Plans are now being put in place to ration­al­ise and stream­line con­sulta­tion require­ments to mit­ig­ate this risk.

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper | 13/05/22

Next meet­ing

1. The next Pro­gramme Board meet­ing is pro­posed for late July 2022

Dav­id Clyne 29^th April 2022 davidclyne@​cairngorms.​co.​uk

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper I Annex A 13/05/22

Annex A

Her­it­age Hori­zons – Cairngorms 2030 NLHF Second-Round Main Report Structure

Report­ing Struc­ture • Main Report (vari­ation of Area Action Plan / LCAP based approach) Ο Part I — Full Pro­gramme Plan Ο Part 2 — Action Plan Sum­mary Ο Part 3 — Indi­vidu­al Pro­ject Action Plans • Appen­dices A. Devel­op­ment Phase Con­sulta­tion Report B. Com­mu­nic­a­tions and Engage­ment Plan C. Cost Report (includ­ing spread­sheets detail­ing the cost break­down fund­ing and cash flow) – format to be agreed D. Briefs for intern­ally and extern­ally com­mis­sioned work (first two years of deliv­ery phase only with years 3 – 5 iden­ti­fied) E. Job descrip­tions for the deliv­ery phase work F. CNPA Cor­por­ate Plan (replaces Busi­ness Plan) G. Nation­al Park Part­ner­ship Plan (replaces Busi­ness Plan) H. Images I. Memor­andums of Under­stand­ing J. Let­ters of Sup­port K. Mon­it­or­ing and Eval­u­ation Plan

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper I Annex A 13/05/22

Report con­tents PART 1 — Full Pro­gramme Plan Fore­word Exec­ut­ive Summary

1 Pro­gramme over­view 1.1 Intro­duc­tion 1.2 Vis­ion 1.3 Rationale 1..4 Aims and object­ives 2 Con­text 2.1 The area (CNP) 2.2 Pro­ject need 2.3 Policy con­text and fit 3 Our stra­tegic approach 3.1 NLHF out­comes and HH ambi­tions 3.2 Our approach 3.2 Tar­get audi­ences 3.3 Pro­ject part­ners 4 The devel­op­ment phase 4.1 How we developed the pro­ject 4.2 Our deliv­ery to date 4.3 Who we have involved 4.4 Test­ing our ideas 4.5 What we have learnt 5.6 Sum­mary of key changes since Round I 5 Pro­gramme over­view 5.1 Deliv­ery timetable (sim­pli­fied GANTT) 5.2 Com­mu­nic­at­ing and enga­ging with people and com­munit­ies 5.3 Theme sum­mar­ies: a) People b) Power c) Place 5.4 Pro­ject bios (one para­graph pro­ject sum­mar­ies) 6 Man­age­ment 6.1 Gov­ernance and man­age­ment 6.2 Staff and train­ing require­ments 6.3 Costs and fund­ing 6.4 Cash flow 6.5 Pro­cure­ment 6.6 Risks 7 Meas­ur­ing suc­cess 7.1 Mon­it­or­ing and eval­u­ation sum­mary 7.2 Shar­ing les­sons 8 Leg­acy 8.1 Man­age­ment and Main­ten­ance Sum­mary 8.2 Leg­acy pro­jects 8.3 Costs and resources 8.4 The future

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper I Annex A 13/05/22

PART 2 – Action Plan Sum­mary • Action Plan sum­mary table as per NLHF guidelines

PART 3 – Indi­vidu­al Pro­ject Action Plans Each plan to contain:

1. Pro­ject name
2. Spe­cif­ic pro­ject objective
3. Rel­ev­ant wider Cairngorms 2030 aims and objectives
4. Pro­ject out­comes (NLHF / Cairngorms 2030 / Project)
5. Pro­ject lead
6. Pro­ject part­ners and Part­ner­ship agreements
7. Tar­get audiences
8. Deliv­ery phase pro­gramme (and milestones)
9. Pro­ject descrip­tion / out­puts (this is the main part of the action plan)
10. Sup­port­ing pro­ject detail (e.g. decision flow chart for grants, busi­ness plan / mod­el for eBikes)
11. Design spe­cific­a­tions (if relevant)
12. Train­ing requirements
13. Man­age­ment and maintenance
14. Risk Man­age­ment
15. Cost sum­mary – cap­it­al / activ­ity / other
16. Mon­it­or­ing and evaluation

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CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance Com­mit­tee Paper I Annex B 13/05/22

Annex B: Devel­op­ment phase Research and Know­ledge Exchange: Sum­mary of Activity

Inform­a­tion col­lec­ted	Col­lec­tion mech­an­ism	Out­put doc­u­ment	Link to NLHF documentation
Activ­ity in the past quarter Suc­cesses, chal­lenges, learn­ing at pro­ject level Suc­cesses, chal­lenges, learn­ing at pro­gramme level Pro­gress against key mile­stones Agreed changes to pro­ject scope Fin­an­cials Engage­ment: what/​how Engage­ment: learn­ing Engage­ment: do differently?	Quarterly Mon­it­or­ing Report form (sub­mit­ted quarterly by pro­ject leads) Engage­ment track­er spread­sheet & equal­it­ies data (live doc­u­ment for each pro­ject, sub­mit­ted quarterly via Quarterly Report form)	Quarterly Report	Quarterly Mon­it­or­ing Report (includ­ing Engage­ment Track­er spread­sheets) pop­u­lated by pro­ject leads each quarter. Sub­mit­ted via ClickUp, col­lated and ana­lysed by Dav­id Clyne with sup­port from Mike Woolv­in. Quarterly
Engage­ment: who? Includ­ing equal­it­ies info Pro­ject deliv­er­ables, rela­tion­ship to pro­gramme aims, object­ives, out­comes Planned pro­ject activ­ity (devt) Planned pro­ject activ­ity (del) Sum­mary of com­mis­sioned work	Devel­op­ment Phase Research, Eval­u­ation and Learn­ing Pro­ject Snap­shot (two sides)	Test and Learn doc­u­ments likely to be diverse formats: eg con­sult­ant reports; sum­mar­ies by pro­ject leads; sum­mary of con­ver­sa­tions by MW etc.	Pro­ject Mon­it­or­ing, Eval­u­ation and Learn­ing Plans developed jointly between Mike Woolv­in and pro­ject leads. Pro­duced by May 2022. Vary­ing degree of input from Mike Woolv­in into Test­ing and Learn­ing activ­ity dur­ing deliv­ery phase depend­ing on pro­ject require­ments. Pro­duced by May 2023.
Test and learn: What will be tested? Why? How? By who? Sched­ule of con­ver­sa­tions for reflection		Devel­op­ment Phase Eval­u­ation Report pro­duced on basis of col­la­tion of above plus any avail­able pro­ject out­puts (eg end of pro­ject reports etc) by Mike Woolv­in to feed into NLHF Report­ing. Final­ised by June 2023.	Devel­op­ment Phase Eval­u­ation Report
Research and KE strand Com­mis­sioned Work (1): Mon­it­or­ing and Eval­u­ation Plan	Mon­it­or­ing and Eval­u­ation Plan		Pro­duc­tion of com­mis­sioned work by consultants/​contractors over­seen by Mike Woolv­in. Some addi­tion­al col­la­tion and edit­ing may be required for inclu­sion in Stage 2 Application/​Main Pro­gramme Report. Final­ised May 2023.
Research and KE strand Com­mis­sioned Work (2): Net Zero Review	Mon­it­or­ing and Eval­u­ation Plan
Research and KE strand Com­mis­sioned Work (3): Online Evid­ence Repos­it­ory Review	Mon­it­or­ing and Eval­u­ation Plan

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