Cairngorms Archive Trust Annual Report

CAIRNGORMS ARCHIVE TRUST SCIO PERI­OD END 30 APRIL 2019 RECEIPTS AND PAY­MENTS ACCOUNTS

Scot­tish Char­ity Num­ber SC 048307

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CAIRNGORMS ARCHIVE TRUST SCIO TRUST­EES ANNU­AL REPORT FOR THE PERI­OD ENDED 30 APRIL 2019 The Trust­ees have please in present­ing their report togeth­er with the fin­an­cial state­ments for the peri­od ended 30 April 2019. The report and fin­an­cial state­ments cov­er the peri­od from regis­tra­tion as a SCIO on 18^th April 2018.

Ref­er­ence and admin­is­trat­ive inform­a­tion Char­ity name Cairngorms Archives Trust SCIO Char­ity num­ber SC048307 Address 8 Milton Park, Aviemore, PH22 IRR Cur­rent trust­ees Liz Mor­ris Chair — appoin­ted 3/8/2018 Grant Moir Treas­urer — appoin­ted 3/8/2018 Eric Lawth­er Hay­den Lor­imer John Rosen­field Ann Wakeling Pat­ron Robert Macfarlane

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Struc­ture, gov­ernance and man­age­ment Con­sti­tu­tion The Char­ity is a Scot­tish Char­it­able Incor­por­ate Organ­isa­tion SCIO. It was registered as a SCIO on 18 April 2018. It has a single tier struc­ture and all trust­ees are mem­bers of the char­ity. Appoint­ment of Trust­ees At each AGM, the mem­bers may elect any mem­ber (unless they are debarred from mem­ber­ship) to be a char­ity trust­ee, and may at any time appoint any mem­ber (unless they are debarred from mem­ber­ship) to be a char­ity trust­ee. At each AGM, all of the char­ity trust­ees must retire from office — but shall then be eli­gible for re- elec­tion unless: • they advise the board pri­or to the con­clu­sion of the AGM that they do not wish to be re-

appointed as a charity trustee; or

• an elec­tion pro­cess was held at the AGM and they were not among those elec­ted/re-elec­ted

through that process;

Object­ives and activ­it­ies: Char­it­able pur­pose To ensure that the wealth of inform­a­tion about the Cairngorms that is held by many people over Scot­land and the UK has a home to be pro­tec­ted and pre­served for future gen­er­a­tions. This is an area that has been stud­ied for many years. It is imper­at­ive that this inform­a­tion is pre­served and is made access­ible for people to use in the future. Activ­it­ies Dur­ing our first year we have focussed on set­ting up the organ­isa­tion­al struc­tures and meth­ods required to deal with our first dona­tion, the Port­er Col­lec­tion. This has involved dis­cus­sions with Cairngorms Nation­al Park Author­ity to estab­lish a col­lec­tion point at their offices in Grant­own-on-Spey and High­life High­land to estab­lish a sys­tem for safe-guard­ing and cata­loguing archive mater­i­al. Volun­teers with expert­ise in cata­loguing have been iden­ti­fied and work has begun on receiv­ing the first ele­ments of the Port­er col­lec­tion. We have also star­ted to con­sider our strategy for deal­ing with primary sci­entif­ic material.

Fin­an­cial review These first accounts for the char­ity have been pre­pared on a receipts and pay­ments basis. Income received in the year was from dona­tions and incurred no run­ning expenses.

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Future plans Our short term aim is to sort and cata­logue mater­i­al from the Port­er col­lec­tion which can then be sent to loc­al archives and museums for safe­guard­ing. Our ini­tial fund-rais­ing tar­get is for the money needed to cov­er any costs asso­ci­ated with this.

Our longer term aim is to pre­serve the extens­ive and scattered sci­entif­ic, cul­tur­al and his­tor­ic­al mater­i­al relat­ing to the Cairngorms and make it avail­able for the gen­er­al pub­lic to appre­ci­ate. Our long term goal is to keep all the mater­i­al togeth­er in a ded­ic­ated build­ing, open to the pub­lic, with­in the Cairngorms Nation­al Park.

Liz Mor­ris Chair

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INDE­PEND­ENT EXAMINER’S REPORT TO THE TRUST­EES OF THE CAIRNGORMS ARCHIVE TRUST I report on the accounts of the char­ity for the peri­od ended 30 April 2019 which are set out on pages 6 and 7. Respect­ive respons­ib­il­it­ies of trust­ees and exam­iner The charity’s trust­ees are respons­ible for the pre­par­a­tion of the accounts in accord­ance with the terms of the Char­it­ies and Trust­ee Invest­ment (Scot­land) 2005 Act and the Char­it­ies Accounts (Scot­land) Reg­u­la­tions 2006. The char­ity trust­ees con­sider that the audit require­ment of Reg­u­la­tion 10(1) (d) of the 2006 Accounts Reg­u­la­tions does not apply. It is my respons­ib­il­ity to exam­ine the accounts as required under sec­tion 44(1) © of the Act and to state wheth­er par­tic­u­lar mat­ters have come to my atten­tion. Basis of inde­pend­ent examiner’s state­ment My exam­in­a­tion is car­ried out in accord­ance with Reg­u­la­tion II of the Char­it­ies Accounts (Scot­land) Reg­u­la­tions 2006. An exam­in­a­tion includes a review of the account­ing records kept by the char­ity and a com­par­is­on of the accounts presen­ted with those records. It also includes con­sid­er­a­tion of any unusu­al items or dis­clos­ures in the accounts, and seeks explan­a­tions from the trust­ees con­cern­ing any such mat­ters. The pro­ced­ures under­taken do not provide all the evid­ence that would be required in an audit, and con­sequently I do not express an audit opin­ion on the view giv­en by the accounts. Inde­pend­ent examiner’s state­ment In the course of my exam­in­a­tion, no mat­ter has come to my atten­tion which gives me reas­on­able cause to believe that in any mater­i­al respect the require­ments: • to keep account­ing records in accord­ance with Sec­tion 44(1) (a) of the 2005 Act and

Regulation 4 of the 2006 Accounts Regulations, and

• to pre­pare accounts which accord with the account­ing records and com­ply with Regulation

9 of the 2006 Accounts Regulations

have not been met, or

1. to which, in my opin­ion, atten­tion should be drawn in order to enable a prop­er under­stand­ing of the accounts to be reached. Mark Tuck­er ACCA 01 Novem­ber 2019

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CAIRNGORMS ARCHIVE TRUST PERI­OD ENDED 30 APRIL 2019 STATE­MENT OF RECEIPTS AND PAYMENTS

Unrestricted	Period ended

Receipts funds 30 April 2019

£	£

Dona­tions 243 243 Total receipts 243 243

Pay­ments Cost of char­it­able activ­it­ies Total pay­ments Sur­plus for the peri­od 243 243

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CAIRNGORMS ARCHIVE TRUST PERI­OD ENDED 30 APRIL 2019 STATE­MENT OF BALANCES

Unrestricted	Total
funds	2019
£	£

Open­ing cash at bank and in hand Sur­plus for the peri­od 243 243 Clos­ing cash at bank and in hand 243 243

Bank and cash bal­ances Bank depos­it account 243 243

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CAIRNGORMS ARCHIVE TRUST PERI­OD TO 30 APRIL 2019 ADDI­TION­AL ANA­LYS­IS I Basis of account­ing The accounts have been pre­pared on the Receipts and Pay­ments basis in accord­ance with the Char­it­ies and Trust­ee Invest­ment (Scot­land) Act 2005 and the Char­it­ies Accounts (Scot­land) Reg­u­la­tions 2005 (as amended). 2 Nature and pur­pose of funds Unres­tric­ted funds are those that may be uses at the dis­cre­tion of the trust­ees in fur­ther­ance of the objects of the char­ity. The Trust­ees main­tain a single unres­tric­ted fund for the day to day run­ning of the char­ity. 3 Donations

Unrestricted	Total
funds	2019
£	£

Dona­tions received 243 243

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