Item10AOBPlanningPerformanceFramework

CAIRNGORMS NATION­AL PARK AUTHOR­ITY Plan­ning Com­mit­tee AOB 21/02/2020

PLAN­NING COMMITTEE

AOB

PLAN­NING PER­FORM­ANCE FRAME­WORK 2018 – 19

Min­is­ter for Loc­al Gov­ern­ment, Hous­ing and Plan­ning Kev­in Stew­art MSP

Scot­tish Gov­ern­ment Riaghaltas na h‑Alba gov.scot

T: 0300 244 4000 E: [email protected]

Grant Moir Chief Exec­ut­ive Cairngorms Nation­al Park Authority

11 Feb­ru­ary 2020

Dear Grant,

PLAN­NING PER­FORM­ANCE FRAME­WORK FEED­BACK 2018 – 19

I am pleased to enclose feed­back on your authority’s 8^th PPF Report for the peri­od April 2018 to March 2019.

I believe that good pro­gress con­tin­ues to be made by author­it­ies. Although there has been a small drop in the num­ber of green rat­ings awar­ded this year and there remains some vari­ation across some author­it­ies and mark­ers. I have been par­tic­u­larly impressed by the speed of determ­in­a­tion of major applic­a­tions in some authorities.

We are now press­ing ahead with our pro­gramme of reform. In Septem­ber 2019 we pub­lished ​“Trans­form­ing Plan­ning in Prac­tice” our work pro­gramme for imple­ment­ing the pro­vi­sions of the Plan­ning (Scot­land) Act 2019 and wider plan­ning improve­ments. We have also just launched our www.transformingplaning.scot web­site where you can keep up to date and involved with Scotland’s fourth Nation­al Plan­ning Frame­work (NPF4), Digit­al Plan­ning and the Plan­ning Reform programme.

This is an excit­ing time for the plan­ning sys­tem in Scot­land with the pre­par­a­tion of NPF4 under­way and the changes to the devel­op­ment plan­ning and man­age­ment sys­tems to fol­low. We really value the input of your staff as expert users of the sys­tem and wel­come their con­tin­ued sup­port in devel­op­ing and imple­ment­ing the plan­ning sys­tem that we all want to see.

St Andrew’s House, Regent Road, Edin­burgh EH1 3DG www.gov.scot

One of the first things I’m keen to address is plan­ning resources, which is why we are con­sult­ing on increas­ing plan­ning fees, mov­ing them towards cov­er­ing the full cost of determ­in­ing applic­a­tions and extend­ing the range of ser­vices which author­it­ies can charge for in exer­cising their plan­ning func­tions. The con­sulta­tion is due to close on 14^th Feb­ru­ary and I hope that you will sub­mit your views. I know applic­ants will expect to see con­tin­ued improve­ment in per­form­ance and those increased fees inves­ted in the plan­ning ser­vice. This is why we are also con­sult­ing on how we meas­ure and mon­it­or the per­form­ance of the plan­ning sys­tem at the same time.

If you would like to dis­cuss any of the mark­ings awar­ded below, please email [email protected] and a mem­ber of the team will be happy to dis­cuss these with you.

Kind Regards

KEV­IN STEWART

CC: Gav­in Miles

St Andrew’s House, Regent Road, Edin­burgh EH1 3DG www.gov.scot

PER­FORM­ANCE MARK­ERS REPORT 2018 – 19

Name of plan­ning author­ity: Cairngorms Nation­al Park Authority

The High Level Group on Per­form­ance agreed a set of per­form­ance mark­ers. We have assessed your report against those mark­ers to give an indic­a­tion of pri­or­ity areas for improve­ment action. The high level group will mon­it­or and eval­u­ate how the key mark­ers have been repor­ted and the value which they have added.

The Red, Amber, Green rat­ings are based on the evid­ence provided with­in the PPF reports. Where no inform­a­tion or insuf­fi­cient evid­ence has been provided, a ​‘red’ mark­ing has been alloc­ated. | No. | Per­form­ance Mark­er | RAG rat­ing | Com­ments | | — -| — -| — -| — -| | 1 | Decision-mak­ing: con­tinu­ous reduc­tion of aver­age times­cales for all devel­op­ment cat­egor­ies [Q1 — Q4] | Red | Major Applic­a­tions You determ­ined no applic­a­tions for major devel­op­ments in 2018 – 19. RAG = n/​a Loc­al (Non-House­hold­er) Applic­a­tions Your times­cales of 18.6 weeks is slower than the pre­vi­ous year and is slower than the Scot­tish aver­age of 10.7 weeks. RAG = Red House­hold­er Applic­a­tions You determ­ined no applic­a­tions for house­hold­er devel­op­ments in 2018 – 19. RAG = n/​a Over­all RAG = Red | | 2 | Pro­cessing agree­ments: • offer to all pro­spect­ive applic­ants for major devel­op­ment plan­ning applic­a­tions; and • avail­ab­il­ity pub­li­cised on web­site | Green | Your report notes that pro­cessing agree­ments are offered on all applic­a­tions called-in, and that the rate of uptake con­tin­ues to increase. RAG = Green Pro­cessing agree­ment inform­a­tion is pub­li­cised on your web­site. RAG = Green Over­all Rat­ing = Green | | 3 | Early col­lab­or­a­tion with applic­ants and con­sul­tees • avail­ab­il­ity and pro­mo­tion of pre-applic­a­tion dis­cus­sions for all pro­spect­ive applic­a­tions; and • clear and pro­por­tion­ate requests for sup­port­ing inform­a­tion | Green | You provide a pre-applic­a­tion advice ser­vice which is pro­moted through an advice note on the. RAG = Green Your report states that your advice note helps to provide clar­ity on the ser­vice provided and is shared with the con­stitu­ent author­it­ies. Plan­ning guid­ance also provides clar­ity on inform­a­tion required to sup­port applic­a­tions. RAG = Green Over­all RAG = Green | | 4 | Leg­al agree­ments: con­clude (or recon­sider) applic­a­tions after resolv­ing to grant per­mis­sion redu­cing num­ber of live applic­a­tions more than 6 months | Green | No applic­a­tions were sub­ject to a leg­al agree­ment dur­ing the report­ing year. |

St Andrew’s House, Regent Road, Edin­burgh EH1 3DG www.gov.scot

| 5 | Enforce­ment charter updated / re- pub­lished with­in last 2 years | Green | Your enforce­ment charter was 9 months old at the time of report­ing. | | 6 | Con­tinu­ous improve­ment: • progress/​improvement in rela­tion to PPF Nation­al Head­line Indic­at­ors; and • pro­gress ambi­tious and rel­ev­ant ser­vice improve­ment com­mit­ments iden­ti­fied through PPF report | Green | Your LDP and enforce­ment charter are up to date. Clear- times­cales exist for adopt­ing the next LDP and you have made pro­gress on your leg­acy cases. Decision mak­ing times­cales are now slower than last year and are slower than the Scot­tish aver­age. RAG = Amber You have com­pleted 3 out of 6 of your improve­ment com­mit­ments with the remain­ing to be con­tin­ued over the next report­ing year. You have iden­ti­fied a range of improve­ment com­mit­ments for the com­ing. RAG = Green | | 7 | Loc­al devel­op­ment plan less than 5 years since adop­tion | Green | Over­all RAG = Green Your devel­op­ment plan was 4 years old at the time of report­ing. | | 8 | Devel­op­ment plan scheme – next LDP: • on course for adop­tion with­in 5 years of cur­rent plan(s) adop­tion; and • pro­ject planned and expec­ted to be delivered to planned times­cale | Green | Your report states that your next LDP is on course for adop­tion with­in 5 years of the cur­rent plan’s adop­tion. RAG = Green There has been no fur­ther slip­page iden­ti­fied. RAG = Green Over­all RAG = Green | | 9 | Elec­ted mem­bers engaged early (pre-MIR) in devel­op­ment plan pre­par­a­tion — if plan has been at pre-MIR stage dur­ing report­ing year | N/A | | 10 | Cross sec­tor stake­hold­ers engaged early (pre-MIR) in devel­op­ment plan pre­par­a­tion – if plan has been at pre-MIR stage dur­ing report­ing year includ­ing industry, agen­cies and Scot­tish Gov­ern­ment | N/A | | 11 | Reg­u­lar and pro­por­tion­ate policy advice pro­duced on inform­a­tion required to sup­port applic­a­tions. | Green | Your report notes that guid­ance and policy pro­duced are spe­cific­ally designed to be pro­por­tion­ate, and a num­ber of improve­ments have been made to policy to ensure this pro­por­tion­al­ity. | | 12 | Cor­por­ate work­ing across ser­vices to improve out­puts and ser­vices for cus­tom­er bene­fit (for example: pro­to­cols; joined-up ser­vices; single con­tact arrange­ments; joint pre-applic­a­tion advice) | Green | Your report high­lights the broadened role of the Head of Plan­ning which allows for closer links between the LDP and oth­er strategies and plans such as the Eco­nom­ic Strategy and Com­munity Action Plans which are pro­duced by the author­ity. | | 13 | Shar­ing good prac­tice, skills and know­ledge between author­it­ies | Green | You share best prac­tice with the North of Scot­land devel­op­ment for­um. Engage­ment with the HoPS devel­op­ment plan­ning and devel­op­ment man­age­ment sub­com­mit­tees is dis­cussed. | | 14 | Stalled sites / leg­acy cases: con­clu­sion or with­draw­al of old plan­ning applic­a­tions and redu­cing | Green | You have cleared 2 cases dur­ing the report­ing year, with 2 cases still await­ing con­clu­sion. Based on this and last year’s fig­ures, only 1 reached leg­acy status dur­ing the report­ing year. Des­pite the increase in cases remain­ing, you have |

St Andrew’s House, Regent Road, Edin­burgh EH1 3DG www.gov.scot

| 15 | Developer con­tri­bu­tions: clear and pro­por­tion­ate expect­a­tions • set out in devel­op­ment plan (and/​or emer­ging plan); and • in pre-applic­a­tion dis­cus­sions | Green | main­tained low num­bers of stalled sites in your area des­pite an increase in new cases. Your report notes that your LDP and sup­ple­ment­ary guid­ance both set out inform­a­tion on developer con­tri­bu­tions. This has been updated this year to ensure its pro­por­tion­al­ity. RAG = Green You state that developer con­tri­bu­tions are defined in pre- applic­a­tion dis­cus­sion, where rel­ev­ant. RAG = Green Over­all RAG = Green |

St Andrew’s House, Regent Road, Edin­burgh EH1 3DG www.gov.scot

CAIRNGORMS NATION­AL PARK AUTHOR­ITY Per­form­ance against Key Mark­ers | Mark­er | 2012 – 13 | 2013 – 14 | 2014 – 15 | 2015 – 16 | 2016 – 17 | 2017 – 18 | 2018 – 19 | | — -| — -| — -| — -| — -| — -| — -| — -| | 1 | Decision mak­ing times­cales | | | | | | | | | 2 | Pro­cessing agree­ments | | | | | | | | | 3 | Early col­lab­or­a­tion | | | | | | | | | 4 | Leg­al agree­ments | | | | | | | | | 5 | Enforce­ment charter | | | | | | | | | 6 | Con­tinu­ous improve­ment | | | | | | | | | 7 | Loc­al devel­op­ment plan | | | | | | | | | 8 | Devel­op­ment plan scheme | | | | | | | | | 9 | Elec­ted mem­bers engaged early | N/A | N/A | N/A | N/A | | | N/A | | 10 | Stake­hold­ers engaged early | N/A | N/A | N/A | N/A | | | N/A | | 11 | Reg­u­lar and pro­por­tion­ate advice to sup­port applic­a­tions | | | | | | | | | 12 | Cor­por­ate work­ing across ser­vices | | | | | | | | | 13 | Shar­ing good prac­tice, skills and know­ledge | | | | | | | | | 14 | Stalled sites/​legacy cases | | | | | | | | | 15 | Developer contributions | | | | | | | |

Over­all Mark­ings (total num­bers for red, amber and green) | | | | | | — -| — -| — -| — -| | 2012 – 13 | 4 | 4 | 5 | | 2013 – 14 | 3 | 5 | 5 | | 2014 – 15 | 0 | 6 | 7 | | 2015 – 16 | 0 | 1 | 12 | | 2016 – 17 | 2 | 3 | 10 | | 2017 – 18 | 0 | 2 | 13 | | 2018 – 19 | 1 | 0 | 12 |

Decision Mak­ing Times­cales (weeks) | | | | | | | | 2018 – 19 | | — -| — -| — -| — -| — -| — -| — -| — -| | | 2012 – 13 | 2013 – 14 | 2014 – 15 | 2015 – 16 | 2016 – 17 | 2017 – 18 | 2018 – 19 | Scot­tish Aver­age | | Major Devel­op­ment | 190.6 | 251.0 | 130.9 | — | — | — | — | 32.5 | | Loc­al (Non- House­hold­er) Devel­op­ment | 18.5 | 19.4 | 22.2 | 14.6 | 70.8 | 13.1 | 18.6 | 10.7 | | House­hold­er Devel­op­ment | 9.0 | | | | | | — | 7.2 |

St Andrew’s House, Regent Road, Edin­burgh EH1 3DG www.gov.scot