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Formal Board Paper 4 - Election of Deputy Convener and Audit and Risk Chair

Form­al Board Paper 4 26 June 2026

For decision

Title: Elec­tion of Deputy Con­vener and Audit and Risk Chair Pre­pared by: Mari­aan Pita, Exec­ut­ive Sup­port Manager

Pur­pose

This paper noti­fies the board that the Deputy Convener’s term will come to an end 07 Septem­ber 2026, and the term of the Audit and Risk Chair will con­clude on 31 Octo­ber 2026. In accord­ance with the Stand­ing Orders, timetables for all elec­tions must be estab­lished at least two months pri­or to the expiry of appoint­ments. This paper ful­fils that requirement.

Recom­mend­a­tions

The Board is asked to: a) Agree elec­tion timetable for the Deputy Board Con­vener and Audit and Risk Chair.

Back­ground Information

  1. The elec­tion will fol­low the pro­cess set out in Stand­ing Orders, which rep­lic­ates the pro­cess adop­ted by the Board for elec­tions between April and June 2026 of the Board Con­vener and for a num­ber of elec­ted Com­mit­tee Chair roles. These elec­tions were held elec­tron­ic­ally, avoid­ing the need to sched­ule the elec­tion at the time of a meet­ing and enabled all mem­bers to par­ti­cip­ate in the vote irre­spect­ive of their abil­ity to be present on a spe­cif­ic date, while retain­ing full anonym­ity of votes cast. The pro­cesses adop­ted have been effect­ive with no feed­back received sug­gest­ing any alter­a­tion or improve­ment required.
  2. This paper takes for­ward these matters.

Elec­tion of Board Deputy Convener

  1. The elec­tions will be held firstly for the Deputy Board Con­vener, and secondly for the Audit and Risk Chair, with the suc­cess­ful can­did­ates tak­ing up appoint­ment fol­low­ing the con­clu­sion of the cur­rent terms on 08 Septem­ber 2026 and 01 Novem­ber 2026, respectively.
  2. A pro­posed elec­tion timetable is set out below.

Elec­tion of Com­mit­tee Chairs

  1. As noted in the Stand­ing Orders the Com­mit­tee Chair elec­tions are under­taken as fol­lows: a) ​“Com­mit­tee Chairs shall be elec­ted by the full Board using the vot­ing pro­ced­ures set out in these Stand­ing Orders for the elec­tion of the Board Con­vener. Com­mit­tee Chairs so elec­ted shall be a mem­ber of the Com­mit­tee in terms of that Committee’s terms of ref­er­ence. Any sub­sequent require­ment for review of the mem­ber­ship of the Com­mit­tee in ques­tion shall be under­taken by the Con­vener and the Gov­ernance Com­mit­tee. The Deputy Chair of Com­mit­tees shall be appoin­ted by each Com­mit­tee from among the mem­ber­ship of the Com­mit­tee agreed by the Board.”
  2. The elec­tion of Com­mit­tee Chairs shall fol­low after the elec­tion of the Deputy Con­vener in the fol­low­ing order:
    • Audit and Risk Com­mit­tee Chair
  3. Elec­tion of Deputy Board Con­vener will com­mence with an invite for nom­in­a­tions, in accord­ance with sec­tion 4a of Stand­ing Orders, on Monday 20 July 2026. The elec­tion pro­cess will fol­low the fol­low­ing timetable:
    • Monday 20 July invite for nom­in­a­tions and seconds issued.
    • Monday 03 August peri­od for nom­in­a­tions and seconds closed.
    • Monday 03 August list of val­id nom­in­a­tions issued to board.
    • Tues­day 04 August in event of two or more can­did­ates, sup­port­ing state­ments issued.
    • Wed­nes­day 05 August elec­tron­ic bal­lot opened.
    • Fri­day 07 August elec­tron­ic bal­lot closed at 3.00pm.
    • Fri­day 07 August res­ult of elec­tron­ic bal­lot announced.
  4. Elec­tion of the Audit and Risk Com­mit­tee Chair will com­mence with an invite for nom­in­a­tions, in accord­ance with sec­tion 4a of Stand­ing Orders, on Monday 02 Novem­ber 2026. The elec­tion pro­cess will fol­low the fol­low­ing timetable:
    • Monday 02 Novem­ber invite for nom­in­a­tions and seconds issued.
    • Monday 16 Novem­ber peri­od for nom­in­a­tions and seconds closed.
    • Monday 16 Novem­ber list of val­id nom­in­a­tions issued to board
    • Tues­day 17 Novem­ber in event of two or more can­did­ates, sup­port­ing state­ments issued.
    • Wed­nes­day 18 Novem­ber elec­tron­ic bal­lot opened.
    • Fri­day 20 Novem­ber elec­tron­ic bal­lot closed at 3.00pm.
    • Fri­day 20 Novem­ber res­ult of elec­tron­ic bal­lot announced.
  5. The elec­tion timetable for Chair of Audit and Risk Com­mit­tee has been estab­lished in recog­ni­tion that the appoint­ment of a new board mem­ber will not take effect until 1 Novem­ber and there­fore to ensure that the elec­tion pro­cess is inclus­ive of the full board.
  6. In the event that the Deputy Board Con­vener or Audit and Risk Chair elec­tion has a single can­did­ate from the nom­in­a­tion pro­cess, the above timetables may be moved for­ward to util­ise days no longer required for cir­cu­la­tion of sup­port­ing state­ments and elec­tron­ic ballots.

Mari­aan Pita 29 May 2026 Mariaanpita@​cairngorms.​co.​uk