PLAN­NING COM­MIT­TEE SITE VISIT

Descrip­tion and notes:

The Plan­ning Com­mit­tee will be vis­it­ing the site of a pro­posed devel­op­ment to realign the River Tromie on the RSPB reserve close to Kin­gussie. Com­mit­tee mem­bers will be accom­pan­ied by mem­bers of the Plan­ning Team and the applic­ant. The site vis­it will be open to the pub­lic and any oth­er inter­ested parties who con­trib­uted to the applic­a­tion pro­cess includ­ing con­sul­tees, and the details will be pub­lished on our website.

Travel to the site for com­mit­tee mem­bers and mem­bers of the plan­ning team will be a com­bin­a­tion of fleet vehicles and the applic­ants’ two vehicles as 4 x 4 vehicles are required for the site vis­it due to the dis­tance to be walked and the poten­tial wet con­di­tions which would make walk­ing time con­sum­ing as well as not pos­sible for those with lim­ited mobil­ity. The vis­it is expec­ted to last around 2 hours and will be run by the con­ven­or of the Plan­ning Com­mit­tee and the case officer.

Assessor:	Date of ini­tial assess­ment:	Date of next review:
Kath­er­ine Donnachie	26/09/25

Does this risk assess­ment reduce the risk to an accept­able level? Yes

This risk assess­ment is cur­rently: Under construction

Risk assess­ment

Haz­ard	Who is at risk?	Poten­tial harm	Con­trols required to make the risk acceptable
Road con­di­tions	Drivers	Acci­dent on pub­lic roads or off road	At meet­ing points staff to ensure all parties embark and dis­em­bark onto vehicles safely. When off road and in fields lead­ing down to river the vehicles will be led by the applic­ant who is famil­i­ar with the ground conditions.
Walk­ing on site	All attendees	Tripping/​wet weath­er conditions/​tired	Plan­ning Com­mit­tee, staff, applic­ant and con­sul­tees will be trans­por­ted in vehicles and when they dis­em­bark by the river will stay in a group and advised to tread care­fully. Con­vener of plan­ning com­mit­tee and case officer will brief attendees accord­ingly. Case officer and Con­vener will wear high vis­ib­il­ity jack­et so group can identi­fy them. Site vis­it arrange­ments will be pub­lished on web­site in advance set­ting out the tim­ings, arrange­ments and need to wear water­proof cloth­ing and foot­wear (wel­ling­tons advised). This will explain that oth­ers who wish to attend the vis­it will require to walk from the Inver­tromie stead­ing meet­ing point to the site itself. This will also high­light that there is lim­ited park­ing at Inver­tromie stead­ing, and they will require to make their own way there and there­after onto any oth­er part of the vis­it. Case officer and Com­mit­tee con­vener will brief any oth­er parties attend­ing at the meet­ing point before they head to the site. Com­mit­tee mem­bers will be briefed on arrange­ments by Clerks to Committee.
View­ing river and marshy ground and uneven and slip­pery ground	All attendees	Injury from slips, trips, falls. Slip­ping in river/​sink­ing in marshy conditions	Con­vener and case officer will advise mem­bers to stay back from river edge and not stray from safe areas. Group to be briefed to stay togeth­er. Plan­ning staff to carry charged mobile phone to use in the event of an emer­gency. Attendees briefed in advance of the nature of the visit.
Cold or wet weather	All attendees	Dis­com­fort, hypo­ther­mia, frost­nip, frostbite.	Check fore­cast and amend plans or can­cel if neces­sary. Advise attendees to wear appro­pri­ate cloth­ing. Vehicles will be avail­able to take people back early if con­di­tions deteriorate.
High winds or thunderstorms	All attendees	Injury from fly­ing or fall­ing objects, includ­ing trees and branches. Light­ning strike.	Check fore­cast and amend plans or can­cel if neces­sary. Vehicles will be avail­able to take people back early if con­di­tions deteriorate.
Bio­lo­gic­al haz­ards includ­ing anim­al efflu­ent, insect bites / stings and plants stings.	All attendees	Bites, stings, infec­tion, dis­ease and anaphylaxis.	Advise attendees to wear appro­pri­ate cloth­ing, Attendees to stay with group. The group will be con­veyed by vehicles and due the time of year there is less like­li­hood of stings etc.
Live­stock and wildlife	All attendees and livestock.	Kick­ing, knocked to floor, tramp­ling, let­ting anim­als out, spread­ing dis­ease, and dis­turb­ing wildlife.	All gates to be closed by drivers and/​or by staff mem­bers. Vehicle wheels to be dis­in­fec­ted when leav­ing Inver­tromie site onto the Dell of Kil­liehuntly side if instruc­ted by applic­ant. Attendees to stay in group, under the super­vi­sion of the plan­ning team and applicant.
Injury to those with lim­ited mobility	Parties with lim­ited mobility	Injury get­ting into or out of vehicles of from walk­ing too far	Staff to assist parties into and out of vehicles and ensure that the main com­pon­ents of the site can be viewed by such parties if neces­sary from the vehicles.

PPE require­ments

As per the risk assess­ment above, the fol­low­ing PPE will be required to com­plete the task.

• [ ] None required
• [ ] Eye pro­tec­tion — spe­cify type:
• [ ] Pro­tect­ive foot­wear — spe­cify type:

• [ ] Head pro­tec­tion — spe­cify type:

• [ ] Res­pir­at­or / mask — spe­cify type:

• [ ] Ear pro­tec­tion — spe­cify type:
• [ ] Gloves — spe­cify type:
• [x] Oth­er — spe­cify: water­proof cloth­ing and foot­wear. Case officer and con­vener to wear high vis­ib­il­ity jack­et for iden­ti­fic­a­tion purposes.

Review his­tory

Date	Name	Pos­i­tion	Com­ments